Local Administration Services (LAS) since 2014 is a global service delivery organization that offers a variety of services in administration and assistant areas towards internal functions, such as Human Resources, Company Control, Accounts Payable, Sourcing, etc.
Responsibilities
Main Responsibilities:
Suppliers Contracts handling: Send contracts, non-disclosure agreement (NDA), power of attorney (PoA) to Suppliers for signature; collect internal signatures; distribute signed copies; upload contracts in Contract Lifecycle Management (CLM), eridoc (i.e. price list) and add the assigned number in the contracts; archive contracts. Use DocuSign within CLM for digital signature
Vendors’ relationship management: Support local vendors in case of language issues; educate vendors in Ericsson processes and tools, for instance the Ericsson Invoice Procurement Collaboration Portal (Taulia), Vendor Invoices Management (VIM); handle vendors claims and reminders in case of overdue invoices.
Invoices handling and payments: Check invoices, any mismatch (quantity, price, etc.); open ticket especially in case of PO creator is not in the company anymore, then no able to perform Good Received; adjust Purchase Order (PO) or close PO, prepare invoice inquiries report
Manual payments: Prepare and handle manual payments for invoices without PO, i.e., District Court, Public Authorities, International Chamber of Industry & Commerce; get approvals form cost centers owner and send invoices for payment.
Internal Training: Train employees on Sourcing related tools and processes, i.e. VIM, My Support, One Time Vendor (OTV) Process; etc., including preparing work instructions for end users
Record Retention: Archive contracts; handle Sourcing documents (retain, retrieve) compliant with SOX, the local regulations and legal requirements, handle warranty for defects guarantees and certificates of exemption
Audits: Support Sourcing in case of audits preparing the requested documentations.
Project: Support Sourcing in projects i.e. Call of Landscape, CLM Clean Up
Drive Purchase-to-Pay (PtP) process optimization, i.e. identify weak points in the process, find solutions for recurring and/or new upcoming issues; Review and update German Invoice Terminologies for AP to decrease accounting error; Review and update German Supplier Handbook;
P2P LAS Special Assignment: Be part of an international team to share knowledge and best practice in purchase-to-pay area, solve issues, be informed about the latest news, address simplifications and automation.
Requirements
Key Qualifications:
Mother tongue/fluent in German language (verbal and in written) as the person needs to be in Düsseldorf
Graduate degree or equivalent qualification/experience
Min. 3 years of experience in Sourcing or Account Payable, Purchase-to-Pay process
Knowledgeable about local regulations and legal requirements for vendors management, invoices handling, including archiving in Germany
Able to secure confidentiality, GDPR (General Data Protection Regulation) compliance
Effective communication (German mother tongue and English) and relationship skills
Experienced in SAP, CLM, MS Office skills (Outlook, Word, Excel); Taulia, Instant Access, EriDoc
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